BSRIA has published guidance detailing the processes required for handing over a building and how to use its operation and maintenance manuals effectively.
The guide is the latest in BSRIA’s continuing effort to improve the built environment by researching and publishing technical guidance and other knowledge to promote best practice across the industry.
Colin Goodwin, BSRIA technical director, said: “This guide comes at an important time and is a significant step to improving the flow and quality of handover information from the construction team to the end client and building operators, and in essence supports the ‘golden thread’ for building services related information and documentation.”
BSRIA states that it is “essential for buildings to operate in a safe, energy-efficient and cost-effective manner, supporting the aims of the business and the wellbeing of the occupants” but the effective operation of a complex asset such as a building relies on the availability of accurate information about the asset itself.
Much of the information about the asset is delivered at the handover of the construction project to the client. All too often, the information that the FM team is provided with is incomplete, inaccurate or poorly assembled, so it is hard to find the information needed. By following a clear process of identification and route planning, the client, designers and constructors can work together to produce a building that is in much better shape from handover.
BSRIA’s guide BG 79/2020 covers the various documentation delivered and activities carried out at handover of a building, with particular focus on operating and maintenance (O&M) manuals. The O&M manual is the key part of the information needed during the operation of a building, and as such is discussed in the guide in detail.
The document also covers other handover deliverables such as record drawings, certificates and BIM models, with a focus on legislative requirements and the need for handover documentation to reflect the operating and maintenance strategy of the building. The new guide replaces BG 1/2007 Handover, O&M Manuals, and Project Feedback and no longer includes guidance on the topic of project feedback; instead, it refers extensively to the Soft Landings process and in particular BSRIA guide BG 54/2018 Soft Landings Framework 2018.
Advice is provided in an easy-to-follow format, making use of diagrams and checklists where possible. Editable versions of the appendices of the guide, including a model specification for O&M manuals and a checklist for documentation, can be downloaded by users of the guide, for use on their projects.